Production & Operations Coordinator (Part-Time)

 

Reports to: Tom Oliver – CEO / Artistic Director

Location: Brisbane-based preferred (offices between Fortitude Valley & Wynnum). Some remote flexibility possible for the right applicant.

Type: Fixed-term part-time employee (2–3 days per week) with full-time during peak festival time.

Start Date: Immediate

Contract Length: 6 months, with potential to extend

Salary: $60,000 - $70,000 FTE pro rata (plus superannuation)

How to apply: CV, Cover Letter and two referees emailed to hola@tomoliver.com.au

 

About the role:

Tom Oliver Productions is seeking a proactive and detail-driven Production & Operations Coordinator to support the delivery of our growing suite of creative projects. This hybrid role combines arts administration, production coordination, executive support, and general operations — ideal for someone who thrives in a fast-paced, collaborative environment.

 

The role supports the day-to-day delivery of Wynnum Fringe, The Augathella Spiegeltent, and various live productions, working closely with the CEO/Artistic Director and wider team.

 

Key Responsibilities:

 

Production Coordination:

• Liaise with artists, crew, venues, and suppliers

• Assist with production schedules, rehearsal logistics, run sheets and call times

• Coordinate artist hospitality, travel bookings and itineraries

 

Executive Support:

• Assist with CEO’s calendar, inbox, meetings and follow-ups

• Prepare documents, agendas, reports and assist with grant submission and acquittal

• Support stakeholder communication and relationship management

 

Budget & Logistics Management:

• Book travel, accommodation and transport for artists and team

• Track budgets, manage project expense spreadsheets and petty cash

• Process invoices and assist the bookkeeper with reconciliations

 

Operations & Office Management:

• Maintain digital filing systems, shared drives and internal processes

• Order supplies, manage subscriptions and general admin workflows

• Support onboarding of contractors, freelancers and casual staff

 

Skills & Experience:

• Experience in arts administration, live events or creative project coordination

• Excellent organisational and time management skills

• Strong written and verbal communication

• Ability to manage multiple timelines and competing priorities

• Comfortable liaising with artists, partners and crew

• Familiarity with cloud-based tools (Google Drive, Xero, Asana or similar)

• Budget tracking and travel coordination experience desirable

 

Salary & Conditions:

• Salary range: $60,000 - $70,000 FTE pro rata (plus superannuation)

• Part-time: 2–3 days per week (0.4–0.6 FTE) with full-time hours during peak festival time.

• Initial 6-month contract, with potential for extension or growth

• Flexible work arrangements available

 

About Tom Oliver Productions:

Tom Oliver Productions (TOP) is an award-winning entertainment company dedicated to creating world-class experiences through vibrant festivals, brands, venues, productions and creative digital content. TOP owns and operates major projects such as Wynnum Fringe, The Augathella Spiegeltent, Miles: The Caravan Stage, Queensland Fringe, and the Queensland Fringe Foundation, while also creating and managing a variety of theatre productions and live shows. With a commitment to excellence and innovation, TOP is at the forefront of the arts and entertainment industry, raising the standard for creativity and impact in Australia and beyond.

 

How to apply:

Please send a cover letter explaining why you would like to work with TOP, a CV and two references to hola@tomoliver.com.au by 5pm, Friday 28th of March.